In any team setting, collaboration, communication, and comprehension are the pillars of success. In this piece, we are going to explore how an ordinary team member can synergize effectively with their Project Manager (PM) to ensure project success and cultivate a harmonious work environment. Our focus will be on understanding the project scope, encouraging active participation, and promoting transparency.

Understanding the project scope

Project Managers often act as a bridge between the team and the client, translating the clients’ needs into feasible goals for the team. Therefore, before any meeting with the client, it is essential to familiarize oneself with the project scope that the PM has outlined. This information acts as the blueprint of what is expected from the team, and it provides a comprehensive outlook on the project’s deliverables, deadlines, and resources.

Delving into the project scope allows team members like me to prepare themselves mentally and strategically for what lies ahead. It enables individuals to anticipate potential challenges, understand their roles, and devise solutions proactively.

Encouraging active participation

In a brainstorming session, the goal is to generate as many ideas as possible, often leading to the birth of innovative solutions. If there’s something that you don’t understand or you think a different approach could yield better results, don’t hesitate to voice your thoughts.

Remember, a brainstorming session is a judgement-free zone. The more ideas on the table, the more options the team has. By interrupting the flow with your questions or suggestions, you may be providing a fresh perspective, possibly steering the project in a more fruitful direction. Furthermore, asking questions also indicates your investment in the project, which can only reflect positively on you.

Promoting transparency through instant reporting

Transparency in communication is key to any project’s success, as it ensures everyone is on the same page. Informing your PM about your current tasks, challenges, and progress creates a clear picture of the project’s state.

Regular updates to your PM not only foster a sense of responsibility but also allow the PM to keep track of the team’s progress, gauge the effectiveness of the strategies implemented, and make any necessary adjustments. Instant reporting allows for real-time risk assessment and management, enabling the PM to rectify problems before they balloon out of control.

In conclusion, working effectively with your Project Manager is a multi-faceted process that requires a clear understanding of the project scope, active participation, and consistent communication. By embracing these three aspects, you’ll be contributing to your team’s success, nurturing a positive work environment, and growing as a professional. In the long run, these skills will not only benefit you in your current role, but also make you an invaluable asset in any future teamwork setting.

Flory Hou
Author: Flory Hou