So, our project week has finally come to an end, and I am thrilled to report that it was a success! Our team worked diligently to deliver quality work to our client on time, and we received positive feedback for our efforts. As a Project Manager, I would like to share some of the things that I did differently during the project that helped the team work smoothly and achieve the final goal!

The Project Scope

As the PM, you are the main point of contact with the client, so it is crucial that you communicate with them clearly about the project scope, including:

  • Goals: What are the main purposes that the client wants to achieve?
  • Audience: Who would be viewing the dashboard?
  • Design: How does the client want the dashboard to be designed? Are there any particular styles that they prefer?

By defining the scope of the project clearly, the PM can make sure that the team stays on track and meets all of the client’s requirements. It is also important to do a fact check with the client and manage their expectations during the project timeframe. For example, our client really wanted us to create a network analysis on Neo4j, but our team had not received any training in that matter, so I had to tell them we could not deliver that, but we could manage to visualize the network on Tableau instead. When we presented our final product to the client, they were very impressed and happy with our deliverables!

Plan Ahead

One of the key factors in the success of our project was planning ahead. As a PM, I made sure to create a clear schedule and timeline, identifying milestones and deadlines. This helped us stay organized and ensured that everyone was on the same page. I also anticipated potential roadblocks and had contingency plans in place: for our project, I deliberately set a 2-hour schedule for the team to troubleshoot and test the final dashboard before the client’s presentation to make sure that everything functions well. This worked wonders as the presentation went smoothly, and the whole team felt so prepared and confident.

Effective Communication

Throughout the project, communication was crucial in keeping things running smoothly. We had daily stand-up meetings where team members provided updates and addressed any challenges they were facing. We also had regular peer reviews with our coaches, which helped us receive valuable feedback and make necessary adjustments. Open and transparent communication among team members, as well as with the client, fostered a collaborative and cohesive work environment.

Prepare a Presentation Slides

Preparing a presentation for the final deliverables was another key aspect of our successful project. As a PM, I ensured that we had well-designed and visually appealing presentation slides that effectively communicated our project progress, achievements, and results to the client. We included relevant data, visuals, and explanations to convey the value of our work clearly. This helped the client understand the project’s success and appreciate the efforts put in by our team. It was also very helpful to add a Key Takeaway slide that summarized all the insights that we found in the data, making it easy for the client to remember the key findings. This approach helped the client understand the success of our project and appreciate the efforts put in by our team.

In conclusion, the secret to a successful project week as a PM lies in clear communication, effective planning, collaboration, and continuous improvement. By following these principles and focusing on creating a positive and collaborative team environment, we were able to deliver a successful project to our client. I am proud of our team’s achievements and grateful for the opportunity to lead such a talented and dedicated team.

 

The Data School
Author: The Data School