Welcome to my blog about data transformations in Power BI! In today’s digital world, data is very important for businesses and organizations to make smart decisions. But dealing with messy, unorganized data can be tough. That’s where Power BI comes in handy. In this blog, I will show you easy ways to clean up your data using Power BI. I will provide several examples to make it easier for you to understand these functions. Let’s get started and see how these tricks can make your data work better for you.


  • 1. Use First Row as Headers: When importing data into Power BI, the first row of a dataset often contains headers. By designating this row as headers, Power BI ensures that your data is organized and labeled appropriately. (You can also transfer the headers into first row.)

  • 2. Change Data Type: Raw data is rarely uniform in format. Power BI enables you to modify the data types of columns, ensuring that your data is accurately represented. Whether you’re dealing with numbers, dates, text, or other data types, Power BI ensures consistency, allowing for accurate calculations and visualizations. There are many ways to change data type in Power BI:

  • 3. Remove Duplicates, Errors, and Empty Entries: Data quality is paramount. Power BI equips you with tools to identify and eliminate duplicate values, errors, and empty entries from your dataset. This cleansing process enhances the accuracy and reliability of your analysis, preventing skewed results due to faulty data.


  • 4. Split Column: Oftentimes, a single column contains multiple pieces of information. The “Split Column” function allows you to divide one column into multiple columns based on a specified delimiter, such as a comma or space. This transformation enhances data organization and allows for more granular analysis.

  • 5. Extract: “Extract” empowers you to extract specific portions of text from a column using custom-defined rules. This is particularly useful when working with unstructured data, such as extracting email addresses or URLs from text fields.

  • 6. Merge Columns: Conversely, “Merge Columns” combines two or more columns into one. This is advantageous when you want to create composite keys or combine multiple pieces of related information into a single field. You need to select multiple columns and right click on header, then select ‘Merge Columns’.

  • 7. Replace Values: “Replace Values” allows you to substitute specific values within a column with new values. This can be used for data standardization or to handle missing or erroneous data points effectively.

  • 8. Fill: “Fill” is used to populate empty cells in a column with appropriate values. This is especially useful for maintaining consistency in calculated fields or for visualizing data that might otherwise be excluded.

  • 9. Move: The “Move” transformation lets you rearrange columns within your dataset. This is essential for aligning columns according to your analysis requirements or for enhancing data readability.

  • 10. Sort: Data visualization often benefits from ordered data. The “Sort” function arranges rows based on a selected column, enabling you to present data in ascending or descending order for clearer insights. Click on the drill through arrow on the right of the header and select ‘Sort Ascending’ or ‘Sort Descending’ to sort by the selected column.

  • 11. Format: Visual appeal is vital in data presentation. The “Format” option in Power BI allows you to customize the appearance of columns, numbers, and dates. This enhances the overall aesthetic of your reports and dashboards.

  • 12. Unpivoting: “Unpivoting” is useful when transforming data from a wide format (columns for different categories) to a narrow format (rows for different categories). This transformation makes data suitable for creating dynamic visualizations and aggregations.


When it comes to working with data, having well-organized and tidy information is crucial. Messy data can lead to misconceptions and poor decisions. This blog guides you through simple techniques for tidying up your data using Power BI. We began by covering the basics, such as ensuring that the top row contains the correct labels. Next, we learned how to address various types of data issues, including duplicates, errors, and empty spaces, to enhance the appearance of your data.

We also explored exciting concepts like column splitting, targeted word replacements, column merging, and value adjustments. These strategies make your data more user-friendly and comprehensible. Furthermore, we delved into filling in gaps, rearranging columns for better organization, and sorting data for clarity. Lastly, we discussed the concept of unpivoting, which involves reshaping data to improve its suitability for analysis. Armed with these straightforward techniques, you’ll be well-prepared to refine your data using Power BI. These methods will deepen your understanding of your data and position you for success in your upcoming projects.



The Data School
Author: The Data School