Hello there! It’s great that you’re interested in using timeboxing to stay focused and avoid procrastination. Here are some tips to help you manage your time more effectively:

  1. Create a list of prioritized tasks and assign a difficulty level from 1 to 5 to each task. Calculate the total number of hours you have available to complete the project, and then divide that number by the sum of all the difficulty levels. This will give you an approximate amount of time to spend on tasks with a difficulty level of 1. Tasks with a difficulty level of 5 may take five times as long as those with a difficulty level of 1. While this is an approximate measure, it can help you get started in dividing your time effectively.
  2. Stick to your schedule: When you set a timebox, make sure to treat it like a meeting with yourself that you wouldn’t cancel unless there’s an emergency. By sticking to your schedule, you’ll build a habit of being accountable to yourself and training your brain to focus during the allotted time.
  3. Visualize your schedule: It’s helpful to see your focus time on your calendar. This helps you stay on track and lets others know when you’re unavailable. Try using different colors to differentiate your focus time from your other tasks, or even block off your timeboxes as private events to avoid scheduling conflicts.
  4. Use a timer: Whether it’s a hard or soft timebox, using a timer can be a game-changer. It keeps you accountable and helps you avoid constantly checking the clock. If you’re using a soft timebox, set a timer to remind you when your time is up. If you’re using a hard timebox, make sure to start and end your timebox at the designated times.
  5. Avoid distractions: Distractions can be the enemy of focus. Turn off notifications or use the “Do Not Disturb” feature on your devices to help you stay focused and avoid interruptions. If you find that you’re still getting distracted, consider using noise-cancelling headphones or finding a quiet space to work.
  6. Take breaks and include them in your time boxing: It’s important to take breaks between timeboxes to stay refreshed and avoid burnout. This doesn’t mean you have to stop working completely, but taking a short walk or doing a quick stretch can help you stay energized and focused.
  7. Use a work management tool: Keeping track of your to-do list in a tool like Trello can be a game-changer. It helps you plan your time more effectively and stay organized. Plus, you’ll be able to see all of your tasks in one place, making it easier to prioritize and manage your time.
  8. Group similar tasks: Grouping similar tasks in adjacent timeboxes can help you stay in the same mindset and avoid wasting mental energy switching between tasks. For example, you could group all of your email responses into one timebox, or all of your research into another. This allows you to stay focused and work more efficiently.

I hope these tips help you on your journey to better time management and focus!

Veronika Varaksina
Author: Veronika Varaksina

Meet Veronika, a dynamic and adaptable individual with a diverse background in economics, accounting, finance, and data analytics. Veronika pursued a Bachelor’s degree in Economics and gained valuable experience in financial analysis, budgeting, and forecasting while working for five years in accounting and finance. However, she soon realized her passion for data analytics and decided to pursue a postgraduate degree in Analytics at Victoria University. Throughout her academic journey, Veronika honed her skills in data visualization, statistical modeling, and machine learning. Her expertise earned her a spot in the highly competitive Data School program, where she further continues to expand her skills in data analysis.